Board Members and Board Officers Policies & Procedures

Tapestry Folkdance Center Policies & Procedures
Board Members and Board Officers

Board Members

Recruitment of Board Members

A committee comprised of equal numbers of board and non board members will recruit new board members. The names of prospective board members will be presented and voted upon at the June meeting for an initial three year term. Board members may also join at other times during the year.

Reelection of Board Members

Board members who wish to remain on the Board for a 4th, 5th or 6th year must be reelected each year.

Board Member Guidelines

The Committee will seek dancers from the various dance and other associated communities to ensure diversity of members. The Committee will avoid the appearance of nepotism by refraining from nominating those in familial and domestic partner relationships .

 Board Officers

Nomination and Election of Board Officers

A Board Officer Nominating Committee comprised of two or three current board members, not including the President, will be chosen no later than the September board meeting. The committee will create a slate of officers including President, Vice President, Secretary and Treasurer for the coming year. The slate of officers will be presented to the full Board at the January meeting. Nominations may also be made from the floor at the January meeting.

Terms of Office

1) The term for each officer shall be for one year. Terms for Board Officers begin in July and conclude the following June.

2) The President, Vice President and Secretary may be nominated and elected for a second consecutive term. After the second term, the officer is ineligible for that particular office until at least another year has passed, at which time the member may again stand for election. The Treasurer may serve more than two consecutive terms, but must be nominated and elected for each succeeding year.

Board Positions:

Board Officers include: President, Vice President, Secretary and Treasurer

President. The President shall:

(a) draft the monthly agenda in consultation with the Executive Director and shall email the agenda to the board members no less than one week prior to the meeting;

(b) arrange and preside at all meetings of the Board of Directors and perform other necessary duties, as assigned by the Board of Directors;

(c) see that the orders and resolutions of the Board are carried into effect;

(d) ensure that a written report containing a summary of the operations of this corporation for the last fiscal year is made available to the membership each year;

(e) act as the primary spokesperson for the organization to the public and the media, or appoint a designee for this purpose;

(f) collaborate and communicate with the Executive Director on a regular basis; and

(g) with input from the Board and other parties as appropriate, ensure that the performance of the Executive Director/Senior Administrator is monitored and reviewed on a regular basis.

Vice President. The Vice President shall perform the duties of the President in the absence of the President and shall perform other necessary duties as assigned by the President or the Board of Directors.

Secretary. The Secretary shall perform or oversee the performance of the following duties;

(a) take minutes at Board meetings and circulate drafts of the minutes to board members prior to the next meeting;

(b) ensure that these records are available for review by Members, and, with the assistance of the Executive Director, ensure that the documents are distributed to new Board members prior to the start of their terms; and

(c) perform such other duties as may be assigned from time to time by the President or the Board of Directors.

Treasurer. The Treasurer shall serve as a resource to staff and to the Board for financial issues and processes and shall act as a monitor of the organization’s financial record keeping. Staff will provide the Treasurer with a copy of the General Ledger and current month’s financial statement before each board meeting. The Treasurer will assist staff in creating an annual budget. The Treasurer may not be a designated check signer.

Adopted by the Tapestry Board of Directors September 19, 2016

 

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