Board Meeting Minutes June 2013

Tapestry Folkdance Center Board Meeting
Monday, June 17, 2013

Present:

Tuvia Abrahamson,Roger Forsberg, Theresa Mish, Gordon Olsen, Hassan Saffouri, Carole Wilson, Roger Schaffhausen, John Tallaksen, Ron William Absent: Barbara Beltrand, Chris Christophel, Linda Ellinger

Staff:

Mary Cummings

Guests:

David Kirchner

Minutes:

Theresa Mish

Call to order at 7:00 p.m.

Financial Report

Tapestry will be re-evaluating the third-Friday country-western dance while it is on break over the summer. Over the past year, the mortgage has gone down over $40,000 and another $20,000 payment will be made before the end of the fiscal year. A single donor gave us $15,000 this year, half for the mortgage campaign and half for operating expenses. Other donors have also made fairly large contributions.

Fiscal Year 2013

The Board discussed the upcoming year’s budget. This budget is a plan for next year that reflects the best estimates for the upcoming year. The Board accepted the proposed budget with minor corrections. During the budget review, the Board discussed Tapestry buying music from the International teachers. Tapestry pays money to ASCAP which should take care of any royalty needs; any other costs can probably be absorbed in the budget without a separate line item.

Executive Director Report

Staff asked that someone take the printer that is no longer used. The mortgage campaign raised $61,447.19 this year. The original MRAC grant proposal stated that while we would like to retire the entire amount, $50,000 would be considered a successful campaign. We have met this goal and received operating funds from people who have not given before. The Minnesota State Arts Board grant review committee recommended that Tapestry receive $25,000 for next year; this grant still needs to be officially approved by their Board.

Committee reports

Ron sent out a marketing committee report shortly before the Board meeting. Tapestry is planning on participating in the Minnehaha Avenue Open Street celebration on August 11. Linda has started the ball rolling for English country and contra dancing at the event; Ron is coordinating Bollywood, waltz, and International participation.

Roger Forsberg is trying to coordinate an event either at Tapestry or at Luther seminary to restart the relationship between the two organizations. He started this conversation two years ago and recently was able to restart it. David Kirchner will work with Roger F. to continue exploring this relationship. The purpose of this type of event is to expose people to this type of activity. We need to continue to bring new people in the door and figure out how to get them to come back and bring their friends.

Other

Three new board members will start in the July meeting. The Board accepted Chris Chrisophel’s resignation, thanked him for his service, and hopes he will continue his other volunteer efforts at Tapestry. The Board also thanked John, Theresa, and Linda who are leaving the Board.

Barbara will convene the next Board meeting at which officers will be elected.

Next meeting date is Monday, July 15, 2013, at 7:00 p.m.

Meeting adjourned at 8:20 p.m.

Posted in Board Meeting Minutes
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