Board Meeting Minutes October 2013

Tapestry Folkdance Center Board Meeting
October 21, 2013

Meeting start: 7:15 p.m.


Olsen, Gordon (President)
Beermann, Claudia Grabel (Secretary)
Cummings, Mary (Executive Director)
Forsberg, Roger
Carole Wilson
Ron Wilson
Hassan Saffouri
Roger Schaffhausen
Tuvia Abramson
David Kirchner (8:30)
Barbara Beltrand
Marc Scovill


Minutes were passed as presented in Draft 2. No additional changes.

Financial Statements (Mary)

Will be reviewed at the retreat on November 3rd.

A brief announcement and discussion about the State Arts Board commitment to a grant to Tapestry of $15,000 in the next 3 years.

Tapestry Retreat planning

Time will be divided between 2 sections.:
  • Board members and interested members of various dance communities;
  • Board members only.

A short discussion ensued to discuss the scenario of only a few others attending. We can all encourage others/invite others personally to attend the retreat.

The groups will be charged with the task to discuss and make proposal/recommendations to be considered and possibly implemented by the staff and/or board, as well as applicable committees or volunteers.

The first part will consist of guided discussions of individual groups. Size and make up and topic will depend on the number of attendees.

Sample of topics offered for the first part:
  • Attracting new members
  • Attracting young people
  • Fundraising events
  • Addressing issues associated with aging or injured dancers
  • Behavioral/etiquette aspects of dancing

Facilitators will guide discussions based on worksheet prepared in advance. Results of the discussions will be shared in the larger group. Mary will collect and summarize worksheets.

2nd part agenda will include
  • a discussion about staffing
  • feedback received from all dance communities regarding dance norms, etiquette and how to best address inappropriate behavior.

Barbara and David will act as Facilitators for the Board discussion.

Sustaining membership drive/fundraising (Carole):

The new sustaining membership category has been announce, however we have not exhausted our ways to promote it. We should also better promote a donation campaign in conjunction with a matching donation of up to $9000. A letter to the dance community is forthcoming, promoting both donation categories.

Donor appreciation event:

Carole and Tuvia, on behalf of the entire Board and the Executive Director, hosted a donor appreciation afternoon on Sunday. 23-30 donors who had donated $200 or greater to Tapestry attended. The event was very well received and attendees enjoyed the company/party. Marc suggested to include more board members for future events so that we can listen, state appreciation and build community.

Next meeting: November 18th at 7:15pm.
Meeting adjourned at 9:30 p.m.

Posted in Board Meeting Minutes
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